JOB TITLE: Executive Secretary
LOCATION: Yazoo City Central Office
SALARY: $37,000-$58,000
WORKDAYS: 235 Days-12 month employee
REPORT TO: Executive Director of Innovation and Transformation
FLSA STATUS: NON-EXEMPT
POSITION OVERVIEW
Performs complex, varied, and highly responsible secretarial, clerical, and administrative duties requiring an extensive working knowledge of the organization and programs under the Office of Innovation and Transformation’s jurisdiction. Functions are varied in subject matter and level of difficulty and may range from performance of routine clerical assignments to relieving the Executive Director of Innovation and Transformation of administrative details. Work is performed under general supervision with only highly technical or confidential assignments are given close attention by the Executive Director of Innovation and Transformation. Performs other duties as assigned.
DUTIES AND RESPONSIBILITIES
- Receives, documents, and routes leaders, parents, and community and other stakeholders telephone calls; answers questions which may involve interpretation of policies and procedures.
- Handles incoming correspondence, both personal and confidential written and electronic
- Initiates and composes correspondence of a routine and/or complex nature and handles non-routine matters, as required.
- Maintains files and records of office correspondence, documents, reports, and other material.
- Serves as personal administrative assistant to the Executive Director of Innovation and Transformation
- Coordinates meetings, conferences, speaking engagements, and appointments for the Executive Director of Innovation and Transformation
- Develops materials for use in Leadership Meetings.
- Attends conferences as assigned to gain knowledge of issues, projects, and plans of the Executive Director of Innovation and Transformation and to follow through on all requests recommended and approved by the Executive Director of Innovation and Transformation
- Makes arrangements for conferences including space, time, and place; informs participants of topics to be discussed and provides background information for these conferences when necessary.
- Serves as office receptionist; greets, announces, and routes visitors.
- Process daily leaves for all departments under the Executive Director of Innovation and Transformation supervision, requisitions supplies, and monitors’ budget
- Applies knowledge of school system policies, procedures, and regulations in making decisions, solving work problems, and proofreading information.
- Reports regularly to the Executive Director of Innovation and Transformation any developments or issues within the school system which may require the Executive Director of Innovation and Transformation’s awareness or action.
- Utilizes advanced technology devices and applications in maintaining the Division
- Compiles data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information.
- Prepares, maintains, and reviews records and reports for accuracy and completeness.
- Performs other related work as required.
QUALIFICATIONS
- High School graduate.
- Strong written and verbal communication skills.
- Strong organizational skills.
- Ability to multitask.
- Experience in secretarial and bookkeeping procedures.
- Ability to operate a computer and enter data.
APPLICATION PROCEDURES:
Interested individuals should apply online at www.masd.k12.ms.us.
Questions concerning this vacancy announcement should be directed to:
Dr. Sametra Brown, Director of Human Capital and Talent Management
Mississippi Achievement School District
662-746-2125
APPLICATION DEADLINE:
Applications will be accepted on a rolling basis. Candidates selected for an interview will be contacted by phone.
***The Mississippi Achievement School District is an Equal Opportunity Employer***
I understand and agree to the terms of this job description.
Name______________________________Signature__________________________Date__________ |